1 Introduction
Managing Groups
In this topic, we will review the methods employed to manage groups via automation, or manual assignment via settings or the List screen. We will also discuss utilizing alerts and filters to enhance Desk Assignments functionality.
We estimate that this will take 5 minutes to complete.
2 Detailed Explanation
Managing groups
There can be a large number of flights in the List screen; groups give users the ability to manage the flights they see on the List screen. Flight assignments allow administrators to assign flights to a user and it allows users to only see flights that are relevant to them.
This topic will
show you how to:
■ To assign yourself to a group.
■ Filter the flight list to see flights that are assigned to you and flights that are not.
■ Assign a flight to a group when adding a flight.
■ Assign a flight automatically to a group using Input Defaults.
■ Create a new flight group.
■ Use the Assign button to assign a group to a flight.
Click
the Settings menu
item.
This icon indicates that this flight has been assigned to a group but not a group you are a member of. No icon indicates that the flight has not been assigned to any group.
Click
the DISP-A check
box.
These next steps will show you how to assign yourself to a be a member of a group.
Click
the Apply button.
Click
the List menu
item.
Click
the Filter button.
Now, you are a member of a group. The next steps will show you how to filter the flight list to view flights assigned to you. You can also filter the list to see flights assigned to others.
Click
the Flight Assignment check
box.
Click
the OK button.
Click
the Filter button.
This icon indicates that the flight has been assigned to your group.
Click
the DISP-C check
box.
Click
the OK button.
Click
the Add Flight button.
You can assign a flight when you add it. Select the checkbox next to the group.
The flight list has been filtered to show flights assigned to you, unassigned flights and flights assigned to group DISP-C. You can hover your mouse over the icon next to a flight to view its assignment.
Click
the Maintenance menu
item.
The following steps will show you how to assign a flight automatically using the Input Defaults screen.
Click
the Input Defaults hyperlink.
Click
the New button.
This is a simple example to show you how to assign flights. See the Input Defaults topic for more information on how to use Input Defaults.
Click
the Type dropdown
button.
Click
the Defaults list
item.
Click
the Weight Unit dropdown
button.
Click
the KGS list
item.
Click
the Flt Num input
field.
Enter 0800 into
the Flt Num field.
Click
the Group Label dropdown
button.
Click
the DISP-A list
item.
Click
the Save button.
Any flight with a flight number of 0800 will automatically be assigned to group DISP-A.
Click
the Add Flight button.
Flight 0800 added and automatically assigned to DISP-A group.
Click
the Maintenance menu
item.
The following steps will show you how to create a new group.
Click
the Flight Groups hyperlink.
Click
the New button.
Click
the Group input
field.
Enter DISP-D into
the Group field.
Click
the Save button.
Click
the Settings menu
item.
Click
the Refresh button.
New group added.
Click
the Flight 300 check
box.
These next steps will show you how to assign a flight to a group that is already in the flight list.
Click
the Assign button.
Click
the Assign to: check
box.
You can select multiple groups.
Click
the Assign to: dropdown
button.
Click
the DISP-A list
item.
Click
the OK button.
